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Did you know those time-theft costs companies around $11 billion per year? It is recommended that organizations use robust time and attendance management systems to track employee working hours, login duration, leaves, and breaks in order to prevent employee time theft. Long ledgers or spreadsheets can be tedious to sift through and maintain entry records. In today’s fast-paced world, there are far more advanced techniques to help organizations aptly track employee attendance.

To support the mission and vision of your organization, it is crucial to effectively manage each individual’s time and attendance regularly. Online attendance management systems optimize employee performance and streamline attendance while ensuring security, accuracy, and consistency. Additionally, it also reduces manual errors that are likely to occur in payroll and compensation processes.

Before you go further, you might want to check out our blog on combating absenteeism with biometric attendance systems.

Consider These Key Elements Before Implementing a Biometric Attendance System

Think about the effect it would have on an employee’s productivity if the software log-in procedure did not go smoothly when they had just started working. To avoid such situations, here are some essential elements to boost employee ownership and loyalty to the company.

Company size and your requirements:

The needs and objectives for time and online attendance systems will differ for startups, micro, small, and gigantic organizations. Finding solutions that are appropriate for the size of your company is crucial. Biometric attendance systems, RFID, voice biometrics, and fingerprint attendance systems can be utilized in large-scale organizations. Money spent on unnecessary add-on services that are not required in small and medium-sized businesses will be significantly reduced by selecting the appropriate system.

Security and time clock solutions:

Does your company require an ID badge, facial recognition technology, or a PIN code of four digits? Do senior executives at your company require strict security clearance? To ensure that your business runs smoothly, each of these questions requires careful introspection. A fingerprint scanner or even time and attendance hardware won’t likely be necessary for a smaller company, like an arts and crafts shop. Large tech companies, banks, government financial institutions, or other MNCs need a high-security biometric attendance system as they manage sensitive client data every day.

Integration software:

Additional integrations improve the efficiency of a company’s scheduling, payroll, and other internal processes. Having a time and attendance system that offers these options is a big benefit. Determine your needs and modify the integrations in your standard plan to meet company requirements. As you scale and manage your business, it will provide you with the best solution and allow you to save time and money.